Process. Guidance. Expertise. We see more than just information and numbers.

Recruitment Administrator

Location: Stirling

Challenges. Opportunities. Solutions. At Robertson, we see them our way. We’re bold enough to ask questions. Brave enough to look at things differently. Confident enough to be ourselves. Join us and you’ll join the UK’s largest family-owned construction, infrastructure, and support services business. And as Recruitment Administrator you’ll be part of a team that’s doing incredible things – for ourselves, for the built environment around us, and for a truly sustainable future. 

What you'll do:

Administration:

• Draft Contracts and ensure all information is processed correctly in line with Applicant Tracking System  (iCIMS) - support for both Permanent and Temp roles
• Maintain onboarding process for all new starts to ensure all contract information is returned and processed for payroll to provide a positive candidate experience
• Liaise with business units and candidates to ensure any missing information from a new start is retrieved in line with payroll cut off dates
• Issue new start information to the Payroll department on a monthly basis
• Complete online registration for AXA health assessments for all new starts
• Process departmental mail; including new start paperwork
• Monitor team mailboxes
• Upload employee information to People First (HR Information Management System)
• Assist to update standard operating procedures and processes
• Undertake recurring daily and weekly administrative tasks
• Manage general enquiries for the resourcing team both via e-mail and telephone calls to the team
• Liaising with the HR Projects Team to ensure effective communication between iCIMS and People First
• Booking & co-ordination of meetings
• Collating data for weekly or monthly reports

Relationship Management: 

• Collaborate with Resourcing team and wider HR colleagues to support with incoming calls and visitors to HR
• Helpful and professional approach when dealing with employees and agencies
• Ensure a friendly and efficient pre-boarding process for all candidates
• Provide a positive candidate experience by engaging with candidates and new starts in assisting them with general queries

What you'll need:

• Administration experience within a HR function or a fast paced recruitment environment
• Strong proven background in providing exemplary customer service
• Excellent organisational skills
• Problem solving skills and exceptional attention to detail
• An individual who embraces change
• Ability to prioritise and adjust quickly to changing priorities
• Resourceful, decisive, autonomous and accountable
• Willing to use initiative 
• Process driven with a continuous improvement focus
• Highly developed written and verbal communication skills
• Ability to work well under pressure
• Proficient IT skills: Microsoft Office Suite and Office 365 (Outlook, Word, Excel, Powerpoint)

Who we're looking for:

If you’re super-organised, a self-starter and enjoy no two days being the same, this may well be the role for you. You’ll work from our office in Stirling supporting our Recruitment Team within the HR Department. This is a hands-on administrative and customer support role – internal and external – so you’ll be a quick learner, adaptable and have great people skills.

BEHAVIOURAL COMPETENCIES:  

The Robertson Way reflects how our strong principles have helped us grow into the thriving, modern organisation we are today. It encompasses our defined organisational purpose, vision and five principles that act as our shared values. We have five guiding principles which are the touchstone for how each of us goes about our business every day.   

The postholder will always be expected to demonstrate behaviours aligned to our principles. Working the Robertson Way sets out the types of behaviours that bring our principles to life and are key to our success as a business and as individuals.  

We listen  

Listening enables us to work positively and collaboratively, and gives customers, partners and colleagues the assurance that their voices are always heard.  

We are professional  

Our mix of prudence and diligence, care and attention to detail means that our customers have certainty and assurance in everything we do and trust us to deliver.  

We take responsibility  

Each of us is accountable for what we do. From the smallest detail to team safety and caring for our communities and the environment, we know that everything matters.  

We are determined to succeed  

Every challenge is an opportunity. We work collaboratively and focus on safety, productivity and quality to find solutions we can be proud of and that provide a positive, lasting benefit.  

We are one team  

We work as one - in our teams and partnerships, and with our customers. We respect each contribution, and everyone stands up to be counted. We are Team Robertson. 

Benefits of working with Robertson:

In return, we offer a wide range of rewards and employee benefits such as:

• 33 days annual leave (pro-rata for part time or FTC positions, increases with length of service)
  
• Salary Sacrifice Pension Scheme 
• Life Assurance
• Cycle to Work Scheme 
• Discounts (gym memberships, restaurants, days out etc.) with Hapi Rewards App
• Annual Flu Vaccine
• Access to E-Learning
• Health & Wellbeing Support
• Life Management & Financial Support

Diversity & Inclusion:

When it comes to diversity and inclusion, we see things differently at Robertson. That’s why we’re working hard to create an environment where everyone can feel welcome, and where we can all be ourselves. We encourage applications from people of all races, ages, genders, religions, sexual orientations and more - so whoever you are, we hope you’ll see things our way, too.

Apply now

If you’ve got what it takes to look at things differently, to find new perspectives, and to discover the extraordinary within the ordinary, we’d love to meet you. To apply for this role and to start seeing things our way, submit your CV.

This role will be subject to pre-employment screening, including references. The level of screening may vary depending on role responsibilities and will be discussed at interview.