People. Initiative. Pride. We see more than just service.

OVERVIEW:

Robertson Facilities Management provides hard and soft FM services, grounds maintenance and energy services for single and multi-site locations throughout the UK. We work across sectors including commercial, residential, education and healthcare, assuring our customers of high-quality, best value and a sustainable approach.

Robertson is one of the largest family-owned construction, infrastructure and support services businesses in the UK. For over 50 years our sustainable growth has enabled us to invest in our business, the future of people and communities, and to deliver on major projects, housing schemes and facilities management for customers nationally. Ultimately, our approach is about making progress safely towards a sustainable future. It’s the Robertson Way.

MAIN PURPOSE OF THE JOB:

The Contract Administrator will provide a high quality, effective and reliable administration recourse to as part of the Scotland Administration team. The post holder will work closely with the contract teams to provide administrative support to assist with contractual compliance.

In order to provide exemplary admin support, the post holder will be expected to maintain all operational procedures and undertake additional tasks during holidays and sickness

DUTIES:

• Provide administrative control in regard to finance. This will involve but not be limited to raising and receiving POs, invoice queries, assisting with month end accruals, budgeting, housekeeping, stock control, ensuring compliance with established procedures.
• Administrative tasks supporting contract variations, monthly reporting, monthly invoicing and other contract deliverables.
• Support in collation and input of Payroll information, ensuring that site overtime and enhanced pay rates are fully understood and applied where appropriate
• Assisting contracts in regard to HR policies and procedures and provide administrative support as required
• Manage and undertake ad hoc requests from the contract teams, ensuring works are completed within required timeframes.

SKILLS AND QUALIFICATIONS:

• Nat 5 / GCSE in Maths and English
• Proven work experience in Finance / Administrator or similar role
• Proficient in Microsoft Office Suite or related software
• Ability to act with discretion, tact, and professionalism in all situations
• Able to work effectively within a team and / or without supervision.
• Ability to work with varying seniority levels, including staff, managers and external partners
• Excellent attention to detail

BEHAVIOURAL COMPETENCIES:

The Robertson Way reflects how our strong principles have helped us grow into the thriving, modern organisation we are today. It encompasses our defined organisational purpose, vision and five principles that act as our shared values. We have five guiding principles which are the touchstones for how each of us goes about our business every day. 

The postholder will always be expected to demonstrate behaviours aligned to our principles. Working the Robertson Way sets out the types of behaviours that bring our principles to life and are key to our success as a business and as individuals.

We listen

Listening enables us to work positively and collaboratively, and gives customers, partners and colleagues the assurance that their voices are always heard.

We are professional

Our mix of prudence and diligence, care and attention to detail means that our customers have certainty and assurance in everything we do and trust us to deliver.

We take responsibility

Each of us is accountable for what we do. From the smallest detail to team safety and caring for our communities and the environment, we know that everything matters.

We are determined to succeed

Every challenge is an opportunity. We work collaboratively and focus on safety, productivity and quality to find solutions we can be proud of and that provide a positive, lasting benefit.

We are one team

We work as one - in our teams and partnerships, and with our customers. We respect each contribution, and everyone stands up to be counted. We are Team Robertson.