Some see chaos. We see the start of something big.  

Role: Bid Co-ordinator

Location: Stirling

Challenges. Opportunities. Solutions. At Robertson, we see them our way. We’re bold enough to ask questions. Brave enough to look at things differently. Confident enough to be ourselves. Join us and you’ll join the UK’s largest family-owned construction, infrastructure, and support services business. And as Bid Coordinator you’ll be part of a team that’s doing incredible things – for ourselves, for the built environment around us, and for a truly sustainable future

What you'll do:

• Document control / responsible for the safe storage of Bid documentation (legal, ITTs, PQQs, tenders/bids, Gateways, and any other relevant correspondence), all in accordance with Robertson Management System (RMS)
• Precon main point of contact for Autodesk Construction Cloud ACC administration including issue of log-in details, setting up projects and the folder structure, QA. checking, electronic filing, managing workflows,and answering user questions
• Support on all business systems including RMS, ACC, Dynamics 365, SharePoint, Causeway and EPerform
• Supply Chain Management – supporting process to ensure all proposed subcontractors have been assessed, are approved and listed on the Group database and compliant with the subcontractor Financial checking process
• Co-ordinate, record and process all Tender Sub-Contractor and Supplier returns within the Common Data Environment, in conjunction with commercial colleagues
• Monitor and report on Common Data Environment information issues / releases through the Bid period.
• Coordination of Bid Technical Workshops with internal and external stakeholders
• Support the Precon team in the production and completion of Prequalification Questionnaires,
• Support Pre-Construction Director and core team in administrative duties, including attendance and minute taking at Bid Team/stakeholder meetings, drafting agendas, capturing, and tracking any actions
• Support the team to enhance the final Bid submission utilising appropriate software packages.
• Maintain and update libraries of common responses
• Provision of administrative support to the precon and commercial team including filing, scanning, archiving, photocopying and any other duties
• Assist monitoring compliance and reporting as required including Framework deliverables
• Assist the Pre-Construction Director by ensuring that all parties responsible for the relevant elements of the pre-contract project execution plan are identified and that the elements are being progressed
• Support with compilation of all Gateway Checklists (GW1 – GW4) for all projects
• Assist the Business Development Manager and Pre-Construction Director by ensuring Dynamics systems are kept up to date and Gateway Meetings arranged and signed off on this system
• Compile, process and issue sub-contract orders.
• Assist in the preparation and production of documents and reports as directed by Commercial team.
• Contribute to improving the business by putting forward new ideas and, when requested to do so, implementing change.

About You:

• Experience in the use of document control information systems and office administration
• Able to work on own initiative, unsupervised, whilst maintaining a high standard of work.
• Able to work as part of a team and integrate with different personalities and styles.
• Ability to multi-task and prioritise with excellent organisational skills
• Detail orientated with a methodical and precise approach.
• IT/Business Systems Skills.
• Excellent communication skills – both written and verbal.
• Helpful, positive, and flexible approach.
• Reliable and honest

Who we’re looking for:

People are at the heart of everything we do and achieve at Robertson. To fit right into the team you’ll be polite and respect other people’s opinions; look for opportunities to learn; understand that processes and procedures really do matter; positively represent Robertson and contribute to the success of your team and our business.

Working the Robertson Way

Joining us isn’t just about seeing things our way. It’s also about working the Robertson Way too, by bringing our 5 guiding principles to life. Here’s what that means…

We listen

Listening enables us to work positively and collaboratively, and gives customers, partners and colleagues the assurance that their voices are always heard.

We are professional

Our mix of prudence and diligence, care and attention to detail means that our customers have certainty and assurance in everything we do and trust us to deliver.

We take responsibility

Each of us is accountable for what we do. From the smallest detail to team safety and caring for our communities and the environment, we know that everything matters.

We are determined to succeed

Every challenge is an opportunity. We work collaboratively and focus on safety, productivity and quality to find solutions we can be proud of and that provide a positive, lasting benefit.

We are one team

We work as one - in our teams and partnerships, and with our customers. We respect each contribution, and everyone stands up to be counted. We are Team Robertson.  

In return, we offer a wide range of rewards and benefits, including 33 days annual leave, a great pension and valuable life assurance. What’s more, you’ll also be able to make the most of a range of brilliant extras. These include our Cycle to Work Scheme, discounts at restaurants and cinemas with a Taste Card, annual flu vaccine, and Health & Wellbeing and Life Management Support for you and your family.

We also have a brilliant smarter working policy, too. That means many of our office-based people and some of our site based people are able to work as part of our hybrid model.

When it comes to diversity and inclusion, we see things differently at Robertson. That’s why we’re working hard to create an environment where everyone can feel welcome, and where we can all be ourselves. We encourage applications from people of all races, ages, genders, religions, sexual orientations and more - so whoever you are, we hope you’ll see things our way, too.

Apply now

If you’ve got what it takes to look at things differently, to find new perspectives, and to discover the extraordinary within the ordinary, we’d love to meet you. To apply for this role and to start seeing things our way, submit your CV on our careers site.

This role will be subject to pre-employment screening, including references. The level of screening may vary depending on role responsibilities and will be discussed at interview.