• Construction - Project Office Lead

    Job Locations UK-North East Scotland
    Job ID
    # of Openings
    Project Co-ordination
  • Overview

    At Robertson, we build much more than just ground-breaking infrastructure. We build brilliant communities, we build forward-thinking businesses, and we build the kind of amazing, career-transforming futures that our people look forward to every day.


    Were one of the UKs largest, independently owned construction, infrastructure and support services companies and were still growing fast. The way we work is innovative and transformative, our people are passionate and knowledgeable, our culture is warm, friendly and family-driven, and with over 50 years experience of our industry, our clients trust us to deliver everything we promise.

    Your new role

    When it comes to your career, we deliver everything we promise to.


    As Project Office Lead, you’ll be responsible for:


    The post holder will work with relevant staff to ensure Business Systems and Procedures are set up at the earliest stages of the Project Lifecycle and ensure Robertson standards are applied throughout the Pre-Construction / Construction / Handover phases, this forms the most important aspect of the role.

    In addition, the post holder will be responsible for co-ordinating (where practical deliver) relevant training and guidance in relation to Quality Management Systems, Asite, Robertzone and BIM 360 Field, to all relevant staff within the business.

    Additionally, monitoring of conformance with the Quality Management System will be conducted through regular internal quality audits as required by ISO 9001.


    • Establish and manage the Project Common Data Environment (CDE).
    • Establish and manage the Construction Project Page on SharePoint (Robertzone).
    • Establish BIM 360 Field Platform
    • Ensure Robertson Information Management processes and procedures are implemented and followed on all projects.
    • Ensure the Project BIM, Design and Information Management Plans are completed by relevant role and distributed.
    • Co-ordinate the flow of information across the project team, between project pages and CDE sites.
    • Attendance at project meetings, workshops and similar associated with information management.
    • Where a Document Controller is not a dedicated resource on a project, agree with the PM roles and responsibilities to be delivered at a project level, supporting the Project Administrator.
    • Ensuring the incoming project team are aware of the project page, CDE and BIM 360 and if needed identify required training and arrange.
    • Liaise with and support project document controllers / project administrators to ensure proper utilisation of the Construction project pages, CDE and BIM 360 Field through review and audit.
    • Conduct internal quality audits on all projects to monitor conformance with RMS, report audit findings and monitor the closing of findings.
    • Monitor the project close out process to ensure relevant documentation and meetings are being completed.
    • Ensure that project information is properly archived by the project document controller.
    • Manage, support and report on the use of information systems (Asite, Robertzone/RMS, BIM360 Field), both internally and externally (i.e. external Design Teams, Client, Sub-contractors). Organise / conduct training and access to these systems as required. 
    • Assist the business with the introduction of other new systems as required.
    • Liaise with the Construction Group Business Improvement Team / Business Process Improvement Manager in regard to any issues and improvement recommendations
    • At bid stage, assist the Bid Manager by ensuring that the parties responsible for relevant elements of the Pre-Contract Project Execution Plan are identified and that the elements are being progressed via the Project Page.
    • Attend and contribute to best practices and lessons learnt sessions as part of the Information Management forums. 


    To join us, we’re looking for:


    • Experience in the use of construction document control information systems. [Viewpoint/ Aconex / 4 Projects/ Asite]
    • Working knowledge of use / deployment of business management systems and knowledge of ISO 9001.
    • IT Literate, good knowledge in all Microsoft Office packages.
    • Able to work unsupervised whilst maintaining high standard of work.
    • Leading a team of Document Controllers
    • Liaising with client and consultant teams on information management issues
    • Excellent attention to detail.
    • Able to multi task and prioritise.
    • Good organising skills.
    • Excellent telephone manner.
    • Helpful and flexible approach.


    • Experience in use of Asite
    • Experience in using SharePoint
    • Experience in developing procedures and guidance documentation to support information management
    • Knowledge of Construction Design management information procedures

    What's in it for me

    We also look after our people just as much as we look after our clients, and youll discover dedicated training teams to help keep you up to speed, together with a huge range of personal development programmes.


    And on top of a competitive salary and pension, you’ll be able to make the most of a great benefits package, and local team based rewards depending on your role and where you’re based.


    Ready to #TransformYourCareer? Apply now!


    Company: Robertson Group


    Location: Aberdeen


    Robertson is an Equal Opportunities Employer 


    A full Job Description is available on request. 


    The working hours for this role are 38.75 per week


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