Robertson

Receptionist / Administrator

UK-North East Scotland
Job ID
2017-2549
# of Openings
1
Category
Administration

Overview

At Robertson, we build much more than just ground-breaking infrastructure. We build brilliant communities, we build forward-thinking businesses, and we build the kind of amazing, career-transforming futures that our people look forward to every day.

 

We’re one of the UK’s largest, independently owned construction, infrastructure and support services companies – and we’re still growing fast. The way we work is innovative and transformative, our people are passionate and knowledgeable, our culture is warm, friendly and family-driven, and with over 50 years’ experience of our industry, our clients trust us to deliver everything we promise.

 

This role will be working for Robertson Facilities Management based at the Centre for Health Science in Inverness.

Your new role

Welcome visitors to the premises, provide information and directions, contacting Client staff as necessary.
Ensure authorised access only by following security procedures.
Follow the CfHS Room Booking Policy and other RFM Procedures to make bookings on behalf of Tenants and Clients on the Centre booking system.      

Run reports as directed to provide information to Support Services and Clients. Ensure re-confirmations are undertaken to maximise room usage.
To operate at all times with safe working practices with due regard to Health and Safety regulations, COSHH, Control of Infection, waste disposal, etc in accordance with legislative requirements and policies and procedures of RFM.
Receive incoming telephone calls and small deliveries. Direct these as appropriate.
Maintain a record in Reception diary of relevant happenings for future reference.
Provide clerical support for the Management Team together with the preparation of accounts, invoices and other services relating to the CfHS contract.
Ensure records are correctly filed.
Undertake administrative duties including: -
Providing administrative support to the entire CfHS RFM Team.
Logging Helpdesk requests.
Maintaining records.
Compiling reports.
Managing petty cash and token change float.
Administration of invoices.
Photocopying services for tenants.
Taking meeting minutes.
Maintain key and access card security, ensuring that any key and access card issues are logged, signed for and returned (if not a long term issue).
Liaise with the Support Service Team regarding Client deliveries and collections to the premises.
Manage deliveries and collections for RFM.
Deal with Events enquiries and co-ordinate bookings and arrangements following RFM Procedures.

What's in it for me

  • Have previous experience of working in an office environment
  • Proven experience in document control and filing
  • Skilled in multitasking with excellent interpersonal and organisational skills
  • Strong verbal and written communication skills
  • Proficient on all relevant software packages 
  • The successful candidate will require a DBS Check

The working hours for this role are 20 hours per week Monday to Friday (Evenings between 17:00 - 21:00)

 

LOCATION: Centre for Health Science in Inverness

COMPANY: Robertson Group

 

Robertson Safeguarding Accountabilities


Knowledge: A knowledge and commitment to safeguarding and promoting the welfare of children, young people and vulnerable groups. 
Communication Skills: The ability to form and maintain appropriate relationships and personal boundaries with children, young people and vulnerable groups. 
Skills: The successful candidate must be able to demonstrate the qualities and behaviours required to support the safeguarding of children, young people and vulnerable groups. 

 

Robertson Group is an equal opportunities employer

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